What documentation is required to be kept to show that the vehicle is a lease or rental?
What documentation is required to be kept in the vehicle of units I have from Idealease showing that the vehicle is a lease or rented vehicle?
Answer: If the vehicle is subject to the Federal Motor Carrier Safety (FMCSA) regulations (greater than 10,000 lbs MGVWR) then a document is required to be in the unit for the duration of the lease or rental. Lease vehicles are subject to the FMCSA regulation CFR 376.11(c) stating that a copy of the lease or certified statement of lease with the required information is to be kept on the unit during the lease period. Rental vehicles are subject to the FMCSA regulation CFR 390.21(e)(2)(iv) stating that a copy of the rental agreement is to be carried on the unit for the duration of the rental. My driver is complying with the ELD regulations and the commercial vehicle they are driving becomes disabled and they need to operate a rental. What are the ELD exemptions that would allow them to complete paper logs for operating a rental unit?
- Drivers who have a rental vehicle for 8 days or less (FMCSA letter of exemption must be available to an officer upon request).
- Drivers who use paper logs for not more than 8 days during any rolling 30-day period.
- Drivers who conduct driveaway-towaway operations, where the vehicle is the product being delivered.
- Drivers of vehicles manufactured before the model year 2000.
- Drivers who operate using the logbook exception (i.e. short-haul 100 air mile CDL and 150 air miles Non-CDL drivers) and can comply with the exception 22 days out of a rolling 30 day period.
- INTRAstate operations (Depending on your state’s timeline for adopting the ELD regulation).